Careers

Position: Chief Professional Officer
Organization: Boys & Girls Club of Lewistown (Montana)
Reports To: Board of Directors
Salary: Dependent on Experience/Salaried
Supervises: Education Director
Resource Development Director
Office Manager
MTUPP Director
Hours: Full Time, Schedule dependent upon demands of job.

PRIMARY FUNCTION

In accordance with the elements of competence established for Boys & Girls Club executives, the Chief Professional Officer (CPO) is responsible for managing the strategic planning and operation of the Club, in support of organizational goals, attaining/allocating resources, and establishing policies. The CPO provides direction to staff in carrying out the duties and responsibilities assigned to them.

ESSENTIAL JOB RESPONSIBILITIES

A. Leadership

 Support the organization’s Mission Statement and principles;
 Maintain an environment that facilitates the achievement of the ‘Formula for Impact’ and youth development outcomes;
 Oversee a budget, and oversee a staff that supports youth development outcomes;
 Establish policies and procedures and monitor compliance with such.

B. Strategic Planning

 Implement a strategic planning process, with the assistance of appropriate Board members and staff, that results in the development and implementation of a quality strategic plan following the guidelines set forth in BGCA’s Standards of Organizational Effectiveness (SOE); Master Strategic Plan developed every 3 years;
 Identify and evaluate opportunities for improvement and implement plans for improvements;
 Review strategic plan annually, and update accordingly.

C. Board Relations

 With the assistance of the Board, identify, recruit and develop effective Board members;
 Promote active participation by Board members and support effective Board roles and functions, ensure Board committees are provided with the information and support necessary to fulfill their objectives; i.e. Board meeting packets, information on conferences and trainings, and updates on active tasks;
 Oversee the Resource Development Director and Education Director in completing monthly Board reports;
 Work closely with the Club’s Board President to plan agenda and report at monthly Board meetings; also, responsible to communicate activity via first of the month report;
 Work with Board Committee(s) to identify needs; work with Board on those needs;
 Assemble monthly Board Packet (Agenda, Board Reports, Staff Reports, Communications);
 Staff Liaison for the Board Committees including: Strategic Planning, Safety, Human Resources, Board Recruitment, Executive Committee, Finance Committee. Works with these boards on designated tasks for the benefit of the organization.

D. Resource Development

 With the assistance of the Board of Directors’ Finance committee, develop, implement, and monitor the Club’s annual budget; as well as ensure it is funded and has adequate cash flow;
 Work with the Club’s Resource Development Director to oversee fund raising techniques, i.e. fundraisers, grants, in kind donations; and identify, cultivate and solicit donors or a planning committee to fulfill fundraising needs;
 Work with Club’s Resource Development Director; instructing on priority projects and responsible for coordinating budgetary needs;
 Provide guidance to contract workers, staff and volunteers performing resource development functions (i.e.: Grant Writer);
 Responsible for Child and Adult Care Food Program (CACFP) and Summer Food Program – oversees the Nutrition Director, who tracks, reports and implements the program(s).

E. Public Relations/Marketing

 Develop strategic alliances with community leaders and local officials;
 Develop collaborative partnerships with other youth-serving organizations, members, parents, families, funders, and community organizations;
 Act as spokesperson, and work with appropriate staff and volunteers to be spokes people, to clubs and organizations such as: Kiwanis, Rotary, Lions Club, Walleyes Unlimited, Trout Unlimited, Central Montana Foundation, Jaycees, etc.;
 Increase visibility of Club programs, services and activities and maintain good public relations;
 Work with the local radio station(s) and the Lewistown News Argus to promote and market Boys & Girls Club activities.

F. Programming

 In the event all other resources have been exhausted, CPO would be utilized to cover needed areas of the organization;
 Attend weekly staff meetings, both admin and program ones, as available, to be aware of program staff discussions, policies, needs, happenings, etc.;
 Oversee that ‘Formula for Impact’ is utilized in the organization for the benefit of our youth.

G. Human Resources

 Assist in hiring and firing as needed, i.e.: posting jobs, interviewing, documentation;
 Lead in updating job descriptions, independent contractor’s expectations, employee handbook, etc. as needed;
 Meet with staff which this position oversees on a regular timeline;
 Oversee the completion of the financial procedures of the organization; in reference to the Club’s Financial Policies and Procedures Handbook;
 Utilize Google tools as a tool to manage tasks and communicate;
 Oversee grant applications, grant implementation and grand reporting. Complete tasks as needed and delegate/oversee tasks with other staff; or required;
 Oversee independent contractor’s work on Annual Campaign as well as stewardship.

H. Other:

 Attends the fall and spring Boys & Girls Clubs of America’s conferences annually, and other trainings as needed;
 Annually complete the BGCA Program Report and Finance Report;
 Other tasks as assigned (Mental Health Collaboration Discussion, Pre K – K Discussion).

QUALIFICATIONS AND SKILLS:

 Bachelor’s degree from an accredited college or university;
 A minimum of three years’ experience in managing programs or operations in a non-profit agency or Boys & Girls Club; or an equivalent combination of education and experience;
 Thorough knowledge of: (1) the mission statement; (2) objectives; (3) policies; (4) programs and procedures of Boys & Girls Clubs; the principles and practices of managing non-profit organizations; and resource development activities and sources of funding;
 Background check
 Valid drivers’ license
 Demonstrated ability to plan and implement effective operations;
 Leadership skills, including negotiation, problem solving, decision making;
 Strong communication skills, both oral and written;
 Ability to establish and maintain effective working relationships with the Board of Directors, staff, community groups, and other related agencies;
 Mandatory CPR and First Aid Certifications (can be obtained upon hire);
 Basic knowledge of asset management, including financial resources and property.

Position: Office Manager
Organization: Boys & Girls Club of Lewistown (Montana)
Reports To: Chief Professional Officer (Executive Director)
Supervises: Receptionist
Salary: $13-$15 DOE
Hours: 40 hours/week, Monday-Friday, year round

In accordance with the elements of competence established for Boys & Girls Club executives, the Office Manager is responsible for the day-to-day administrative duties and assisting in the daily operations of the Club, in support of organizational goals, attaining/allocating resources, and establishing policies. Provides direction to assigned staff in carrying out the duties and responsibilities assigned to them.

ESSENTIAL JOB RESPONSIBILITIES

A. Leadership

 Support the organization’s Mission Statement and principles;
 Maintain an environment that facilitates the achievement of the ‘Formula for Impact’ and youth development outcomes;
 Communicate with fellow staff members as a team player and also appropriately communicate with parents, kids, community members and volunteers;
 Promote an environment that supports youth development outcomes;
 Follow set policies and procedures and monitor compliance with such;

B. Strategic Planning

 Have input in a strategic planning process, with the assistance of appropriate Board members and staff, which results in the development and implementation of a quality strategic plan following the guidelines set forth in BGCA’s Standards of Organizational Effectiveness (SOE; Master Strategic Plan developed every 3 years);

C. Board Relations

 Assist the Board of Directors when needed and appropriate;
 Communicate with members of the Board of Directors to help complete tasks; i.e., signing checks;

D. Resource Development

 Work with the Chief Professional Officer and Resource Development independent contractors on priority projects to fulfill fundraiser and fundraising needs;

E. Technology

 Develop and implement plans for updating existing technology and resources;
o Ensure the acquisition and allocation of funds and/or resources for implementing and updating existing technology and resources;
o Ensure the maintenance of Club technology and information management systems;
o Update and Monitor Club Facebook page as needed

F. Administration/Financial

 General Administrative/Financial Duties and Responsibilities
o Provide administrative assistance to youth development programs; i.e., calendars, fliers, brochures, etc.;
o Responsible for various clerical duties such as preparing letters, filing, working on elements of accounts receivable, primary contact for payroll, primary contact for accounts payable and answering phones;
o Assist in the management of electronic participant management system, NFocus; including entering data from enrollment forms, employment forms, updating information, coordinating information with the Education Director;
o Ensure that office supplies and janitorial supplies are ordered and received;
o Utilize Google tools as a tool to manage tasks and communicate;
o Assist with administrative duties associated with fundraisers and special events;
o Assist with completing the BGCA’s Annual Report.
 Front Desk/Lobby
o Managing Lobby Traffic to assure that visitors are signing log in book and are authorized persons to be in the Club
o Answering Phones
o Financial Tasks as assigned (ie: Deposit 1x per week)
o Weekly Donation Thank yous and Tax Receipts
o Very interactive with parents to communicate Club Happenings/Needs
o Oversees the Lobby cleanliness and décor
 Responsible for processing program fee invoicing and managing membership scholarships and payment plans, monthly statements mailed;
 Assist with Club’s financial policies and procedures when needed and appropriate;
 Train staff in time sheet preparation for payroll;
 Track staff payroll and paid time off usage;
 Input and complete employee payroll;
 Work with Chief Professional Officer to pay Club bills, obtain check signatures from appropriate Board member, file invoices with check stubs, and mail payments;
 Accept payments as well as assist CPO with monthly ACH;
 Oversee the production of a quarterly Club newsletter;
 Grant Administration
o Responsible for the finance work in relation to grants. (ie: 21CCLC finance requests/reports as well as OJP)

G. Programming

 May be assigned various duties involved with program event planning; i.e., Lights on After School, birthday events, Club appreciation events, etc.;
 In the event all other resources have been exhausted, would assist as needed in other areas of the organization, to include assisting program directors;
 Assist with coordinating Parent Orientation meetings prior to each enrollment session, including setting dates and times and mailings;
 Work with Education Director on enrollment tasks such as compiling class lists, providing member emergency information for Emergency Info Binders;
 Attend weekly staff meetings, both admin and program, as available, to be aware of program staff discussions, policies, needs, happenings, etc.

H. Human Resources

 Assist in hiring positions as needed, coordinated by the CPO/Education Director;
 Complete new hire packet with all new employees, maintain all employee files.

I. Other

 Attend Boys & Girls Club trainings and other trainings as needed;
 Annual tasks (ie: completion of the Combined Federal Campaign paperwork).

QUALIFICATIONS AND SKILLS:

 Four-year education degree (or related field) from an accredited college or university, or equivalent experience;
 Strong communication skills, both verbal and written;
 Group leadership skills, including an understanding of group dynamics;
 Demonstrated organizational, staff, and project management abilities;
 Must be knowledgeable in Microsoft Word, Excel and Publisher, Quickbooks;
 Mandatory CPR and First Aid certifications (can be obtained upon hire);
 Must pass a criminal background check;
 Must have valid drivers’ license;

Position: Tobacco Prevention Specialist
Organization: Boys & Girls Club of Lewistown (Montana)
Reports To: Office Manager
Supervises: Volunteers
Salary: $15 to $15.75/hour
Hours: TPS=20hrs/wk

Job Summary

Responsible for building positive relationships with youth and the community. Specifically working with Teens at afterschool programs and coordinating with the community to fulfill needs in relation to the teen program and responsibilities in association with the Montana Tobacco Use Prevention Program.

Tobacco Prevention Specialist (TPS) is responsible for leading programs designed to promote and reinforce behavior conducive to a tobacco-free lifestyle in individuals, groups and communities. Must have the ability to plan, coordinate and expedite the work of promoting, maintaining and improving community health. Accomplishing this goal requires an ability to work with others, be self-driven and be a leader in community for healthy local initiatives. This position is also responsible for recruiting and retaining a junior high and high school teen group, implementing MTUPP goals.

  • Boys & Girls Club

    Location
    134 Park Street
    Lewistown, Montana

    Club Hours
    Monday - Friday
    School Year: 3:15-6:15 pm Summer: 7:40 am-5:30 pm

    Phone (406) 535-2257

  • Boys & Girls Club of Lewistown is an equal opportunity provider and employer.
  • Staff Login

  • Login

    Lost your password?

    By continuing to use the site, you agree to the use of cookies. (Clicking "Accept" will remove this message for one year.) Read More

    The cookie settings on this website are set to "allow cookies" to give you the best browsing experience possible. If you continue to use this website without changing your cookie settings or you click "Accept" below, then you are consenting to this practice.

    Close